This Privacy Statement relates to all use of personal data obtained by us from anyone who has had contact with us and/or has visited and/or used our website(s) www.nlo.eu / www.nloshieldmark.eu ('Website').
We are committed to protecting the privacy of our Website visitors and we ensure that any personal information provided to us is treated with the strictest confidentiality. We process our visitor’s personal data in a manner that is compliant with the requirements of the General Data Protection Regulation (GDPR) and the Dutch Telecommunications Act.
N.V. Nederlandsch Octrooibureau, NLO Shieldmark B.V. and NLO bv act jointly under the name NLO and jointly qualify as the controller for the processing of personal data in the following situations:
NLO processes personal data provided by you, personal data generated during a website visit or when reading electronical newsletters and personal data obtained from other sources, such as business-oriented social media platforms. This involves the following types of personal data:
NLO uses your personal data for various purposes:
NLO processes the personal data solely on the basis of one of the following principles:
NLO outsources personal data processing to third-party processors. The processing agreements NLO enters into with these processors satisfy the GDPR requirements. Some of the third parties we collaborate with are IT service providers that supply software (software as a service) or hosting services, or that ensure our systems are secure and run smoothly. We also use third-party services to send newsletters and commercial emails.
On occasion, we may be required to share your personal data with third parties. Depending on the circumstances, this may be necessary when dealing with the specifics of your case. Certain legal obligations also require us to disclose personal data is to third parties. Personal data will be disclosed to third parties in the following circumstances:
Official bodies or external experts to whom NLO passes on personal data for the purpose of registering, protecting, obtaining or preserving intellectual property rights, determine themselves the manner in which these personal data are further processed, including publication thereof. As an international organisation, the EPO has its own data protection guidelines and does not consider itself bound by the GDPR. NLO has no control over the manner in which your personal data are processed by the aforementioned authorities or experts.
In certain circumstances, we may be required to pass on the personal data to a third party based outside the European Economic Area (EEA). This may be necessary, for instance, if an expert who lives outside the EEA needs to deal with your case. NLO has taken appropriate security measures to share the personal data in the case of our e-mail marketing party (newsletter, forms on website). In addition, we take into account the additional requirements of the GDPR for transfer outside the EEA.
On the website you will find a number of links to other websites and social media platforms on which our podcasts and other content are available, such as Spotify, Google Podcast, Soundcloud, Apple Podcasts, Facebook, Instagram and LinkedIn. These links are made by code provided by the relevant website and/or social media platform, which places a cookie on your device. By clicking on these links, your personal data may be processed by these parties outside the EEA. Although we have carefully selected these websites and social media platforms, we cannot be held responsible for the use of your (personal) data by the organisations behind those websites and social media platforms. We advise you to consult the privacy and/or cookie statement, if any, of the relevant website or social media platform you visit.
As a data subject, you have a number of rights under the GDPR. You have the right to access your personal data (Art. 15 GDPR), the right to rectification of your personal data (Art. 16 GDPR), the right to erasure (Art. 17 GDPR) and the right to restriction of processing (Art. 18 GDPR). Under certain circumstances, you also have the right to request the transfer of your data (Art. 20 GDPR). Finally, you can object to the use of your data (Art. 21 GDPR). If the processing of your data is based on consent, you can withdraw that consent at any time.
The following briefly describes your rights:
NLO will not retain personal data for any longer than is required for the purpose of the processing or based on a legal obligation. The retention period may vary depending on the type of personal data. As a starting point, we keep files for a period of five or twenty years after the file has been closed depending on the statutory limitation period of that file. A legal retention period may also apply. This period can be twenty years, thirty years or even infinite.
We may anonymize personal data for statistical purposes and store it at an aggregated level. There is no maximum retention period for this.
NLO takes appropriate measures to ensure that the personal data it processes is secure and follows the relevant requirements and guidelines. The measures we have taken include:
If you are under the impression that your data is not properly secured or if there are indications of a data breach, please contact us immediately.
If you have any questions or complaints about the use of your personal data or about our Privacy Statement, please contact us via telephone number +31 (0)70 331 25 00 or firstname.lastname@example.org .
NLO sends subscribers a newsletter, which covers topics such as intellectual property, our services and related matters. We use email marketing software by Spotler to process data provided by our subscribers in their registration forms. Your email address will only be added to the list of subscribers with your explicit consent. To unsubscribe, click on the link provided in each newsletter. The list of subscribers will not be disclosed to third parties.